We are encouraging all agencies to start preparation actions to help protect your records.
- Stabilize your records storage areas
- Ensure that records are a minimum of 3-6 inches off the floor.
- Ensure records are in record boxes and clearly labeled
- Remove records from bottom drawers of filing cabinets
- Consider relocating records to more secure areas in your building. Move records out of areas prone to flooding such basement and attic areas and away from windows and exterior doors.
- Cover records with plastic sheeting for additional water protection.
- Compile some recovery supplies, including plastic sheeting to cover records and additional record boxes.
- Locate the retention and disposition schedule for the records in your office.
- Compile an inventory of records and location in building.
- Compile information on disaster recovery vendors.
- Compile an emergency staff contact list.
If records are damaged by water, the State Archives offers these preliminary resources: Initial Steps Before Recovery of Wet Records, sample inventory control forms, and a selected list of disaster recovery services.
If you have further questions on disaster preparation or in the event that your records do get impacted by a disaster event, please contact the State Archives immediately.
- Becky McGee-Lankford (Government Records Section Chief)
- 919-807-7353 (office)
- 919-612-0488 (cell)
- Sarah Koonts (State Archivist)
- 919-807-7339 (office)
- 919-244-5944 (cell)
- Mark Holland (Records Analysis Unit Head)
- 919-807-7358 (office)
- 704-880-8287 (cell)